Systems
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The suite

Thirteen apps. One database. No integration project.

Every app here reads and writes the same customers, products and ledger. Turn one on and it is connected to everything you already use — that is the whole point.

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Sell

CRM

Turn enquiries into customers without a single sticky note.

Replaces HubSpot Starter, Zoho CRM

  • Drag-and-drop pipeline with your own stages
  • Leads with source, value and expected close date
  • Calls, meetings and notes logged against the customer
  • Convert a won lead into a quotation in one click
  • Customer records that carry KRA PIN, terms and price list

Sales

Quotation to cash, with the taxman satisfied on the way.

Replaces QuickBooks, an eTIMS portal, an invoicing app

  • Quotations that become orders, then invoices, then receipts
  • eTIMS-ready tax invoices with the KRA A–E VAT summary
  • M-Pesa STK push, plus Paybill and Till matching
  • Credit notes, delivery notes and customer statements
  • Recurring invoices for retainers and rent
  • Withholding tax and withholding VAT handled properly

Point of Sale

A till that is part of the business, not an island.

Replaces A per-terminal POS licence

Needs Sales and Inventory switched on.

  • Fast counter sales on a phone, tablet or laptop
  • Till sessions with opening float and a shift cash-up
  • M-Pesa, cash and card split across one sale
  • Sells from the same stock the store room counts
  • Every sale posts to the ledger as it happens

Operate

Purchases

Know what you ordered, what arrived and what you owe.

Replaces Spreadsheets and a filing cabinet

  • Purchase requests with an approval step
  • Purchase orders, goods receipts and supplier bills
  • Three-way matching so you never pay twice
  • Supplier payments with allocation to specific bills
  • Withholding tax certificates ready for KRA

Inventory

Stock you can trust, valued the way an auditor expects.

Replaces Zoho Inventory, a Tally add-on

  • Moving-average costing on every movement
  • Multi-warehouse, with transfers between stores
  • Batches and expiry dates for pharmacy and food
  • Stock takes, adjustments and a full move ledger
  • Low-stock, dead-stock and valuation reports
  • Refuses to sell what you do not have

Projects

Boards your team will actually use, tied to the money.

Replaces monday.com, Asana, Trello

  • Kanban boards with custom columns and owners
  • Job cards for workshop and field work
  • Timesheets that roll into project cost
  • Project profitability against real costs, not guesses
  • Tasks, due dates and a personal work list

Helpdesk

Answer customers on time, and prove that you did.

Replaces Freshdesk, Zendesk

  • Tickets with priority, assignee and full thread
  • SLA policies per priority with response and fix clocks
  • Linked to the customer, invoice or job it is about
  • Breach reporting so promises are measurable

Money & People

Finance

Real double-entry accounting, not a list of payments.

Replaces QuickBooks, Sage, your accountant's month-end pack

  • Chart of accounts, journals and an immutable ledger
  • Bank import and reconciliation
  • Expenses with receipts attached
  • VAT return, fiscal period locks and audit trail
  • P&L, balance sheet, trial balance, cash flow, aged debt
  • Nothing posted can be quietly edited or deleted

HR & Payroll

Kenyan payroll that stays right when the rules change.

Replaces A payroll bureau or package

  • PAYE, NSSF Tier I and II, SHIF, Housing Levy and NITA
  • Dated rate tables — a KRA change is a settings entry
  • Payslips, P9A cards and the bank payment list
  • Leave, attendance and departments
  • Staff self-service for payslips and leave requests
  • Approving a run posts the whole thing to the ledger

Insights

Reports

Thirty-five reports, all reading the same ledger.

Replaces A BI seat and a lot of Excel

  • Sales by customer, product, salesperson and month
  • Purchases by supplier and product, plus the WHT register
  • Stock valuation, movement, top movers, dead and expiring
  • Payroll, statutory, leave and attendance summaries
  • Cash, VAT, expenses and project profitability
  • Every figure clicks through to the document behind it

Documents

Every document your business prints, in your branding.

Replaces Word templates and a designer

  • Quotation, invoice, receipt, credit note, delivery note
  • Purchase order, goods receipt, payslip, P9A, statement
  • A4 layouts with your logo, PIN and bank details
  • Amounts in words, signature blocks and terms
  • Share as a link on WhatsApp or print to PDF

Overview

Assistant

Ask your business a question in plain English.

Replaces Waiting for the accountant to come back to you

  • "Who owes me more than 30 days?" — answered from live data
  • Drafts quotations and invoices from a description
  • Explains what a report is telling you
  • Only ever sees the workspace you are signed in to

Start with one. Add the rest when you need them.

Nothing has to be migrated later — the data is already in the same place.

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